OnTheJob’s Privacy Policy
Last updated: September 11, 2023
Please note that OnTheJob and its affiliates are directly operated by our parent organization, MindTheGap Nigeria.
This Privacy Policy describes, in a comprehensive manner, how OnTheJob uses your data. For more information on OnTheJob’s approach to GDPR, CCPA, and privacy generally, please visit OnTheJob’s Privacy FAQ.
Introduction
Learn about how OnTheJob collects, uses, and discloses our users’ data.
OnTheJob values the trust our users and customers place in us when they give us access to their Personal Data. This Privacy Policy describes how we work to maintain that trust and protect that information.
Our Privacy Policy details how we collect, use, and disclose the Personal and Non-Personal Data we collect from and about you when you access or use our online and/or mobile websites, applications, services, and software, interact with us on the phone or in person, or, where permitted by applicable law and in line with this Privacy Policy, that we obtain from publicly available sources or third-party sources.
Who is Responsible for Your Information
This section explains when OnTheJob is a controller or a processor of your Personal Information, and which entity is responsible for your Personal Data.
If you are a user located in Japan, please also see the region-specific section.
For Job Seekers:
For Employers:
The OnTheJob controlling entity responsible for your information will depend on your location and the product or service you use with us. It is important to note that the contracting entity indicated in our OnTheJob General Terms of Service may differ from the entity listed as a controller in this Privacy Policy.
For users in the US, the controlling entity is OnTheJob Inc.
For users in Japan, the controlling entity is OnTheJob Japan K.K.
For all other users, including users in the EEA, UK, and Switzerland, the controlling entity is OnTheJob Ireland Operations Limited.
Important Definitions
Job Seeker | An individual searching for employment openings, services, or information related to their personal employment or job search |
Employer | Individuals and/or organizations seeking information related to hiring or human resources, seeking Job Seekers, or seeking to make available information regarding employment openings, on their behalf or other’s behalf, including but not limited to agencies purchasing for multiple parties and employment agencies |
Personal Data | Any information that relates to an identified or identifiable individual and can include information about how you engage with our Services, such as device information or IP address |
Special Category Data | Any information that relates to an identified or identifiable individual and reveals racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, genetic data, biometric data, data concerning health, sex, or sexual orientation. |
Non-Personal Data | Any information that does not relate to an identified/identifiable specific individual, e.g. data relating solely to a business |
Your Information | Personal and Non-Personal Data that pertains to you |
Controller | The entity which decides how and why your data is processed |
Processor | An entity which processes data in a particular way, at the direction of a controller |
OnTheJob | Any of OnTheJob’s entities, including OnTheJob Inc., OnTheJob Ireland Operations Ltd., and OnTheJob Japan K.K. |
Relay Service | OnTheJob provides two-way message proxy and relay services to the users of our OnTheJob products including, but not limited to: OnTheJob Resume, OnTheJob Apply, Post a Job, OnTheJob Chat, OnTheJob Onboarding, OnTheJob Text2Apply, private calling, and other electronic communication services whether in the form of phone, text, video or audio. |
Affiliates | Any entity that directly or indirectly, controls, is controlled by, or is under common control of or with an OnTheJob entity, now or in the future. “Control” for these purposes means having a majority of shares or the right and ability to direct management. This includes OnTheJob-affiliated entities located outside the EEA or Switzerland. |
Job Listings | Employment openings on OnTheJob |
OnTheJob Profile | All application and contact information stored on your OnTheJob job seeker account, including resume information, assessment results, and answers to screener questions. |
Resume | An OnTheJob resume or a resume that you upload yourself |
EEA | Member States of the European Economic Area |
The Scope of OnTheJob’s Privacy Policy
This Privacy Policy covers data that we collect through the Sites, directly from data subjects, or that we obtain from third parties. In cases where you follow a link to a third-party website, you are no longer covered by our Privacy Policy, and any data collection or processing activity that takes place on that website will be governed by that website’s own privacy policy. We only collect data on the Sites that display a direct link to this Privacy Policy.
Applicants to jobs at OnTheJob should reference the Applicant Privacy Policy.
Current and former employees of OnTheJob should reach out to their Human Resources partner to reference the Global Employee Privacy Notice.
Data collection and use
OnTheJob uses different types of information in order to provide our Sites’ services, products, and features to you. The Personal Data we collect and process may vary, depending on how you use our Sites.
If Personal Data is required, to provide particular OnTheJob services or features to you, it will be indicated at the time of collection. If Personal Data is required and you choose not to provide it, then the particular feature or service may not be available to you.
Information that OnTheJob collects
In accordance with applicable data protection laws in the EEA, controllers must have a legal basis to process information. This means we rely on different legal bases to process your information, depending on the purpose of processing outlined in this Privacy Policy.
Full details of the types of personal data we collect from you, the purpose of processing it, our processing operations, and details of the legal bases we rely upon for GDPR are detailed below.
Retention of Your Information
Where OnTheJob acts as a controller of your Personal Data, we retain such data until it is no longer necessary to fulfill the purpose it is being used for, as required by applicable laws, or until you ask us to delete it.
Information on how long we retain your information, for each purpose, is set out in the following section. In determining these appropriate retention periods, we consider the purposes for which we process Personal Data and whether we can achieve those purposes through other means. We also consider the extent, nature, and sensitivity of Personal Data and our legal obligations with respect to data. Where possible and relying on our legitimate interest in improving our Sites, OnTheJob anonymizes or aggregates Personal Data, so that it can no longer be associated with or identify a user, in which case OnTheJob can further process the information. For example, we may use anonymized job seeker data, such as your resume or profile data to test the accuracy of our products and services. Another way we may use anonymized data is to make sure our technology is helping all people get jobs in a way that is fair.
Where OnTheJob acts as the Processor of your Personal Data, we store such data until instructed to delete it by the Controller.
Personal Data we collect from all users:
What we collect Account management data – including login credentials, permissions, and associated account actions (such as when your account is created when you log in, add information, request a service, and any changes to your account). | How we use it We collect, analyze, process, and store your account management data. | Why do we process it To create and maintain an account at your direction. | Legal basis Account management data is processed as part of the performance of a contract. | Retention Period Account lifetime, or per applicable legal requirements (for example: in cases of legal obligations pursuant to fraud) |
What we collect Activity data – areas of the Sites you visit, where you click, scroll, hover over, or otherwise interact with the Sites, and when and for how long the activity occurred. | How we use it We collect, analyze, process, and store activity data via automated means, and in some cases record in real time. | Why we process it For fraud prevention. | Legal basis We rely on our legitimate interests in understanding how users interact with and use our Sites, and keeping our Sites safe and secure. | Retention Period Account lifetime |
What we collect Communication data – interactions with or through OnTheJob, including third-party messaging services, apps, and websites such as WhatsApp or LINE or by telephone, including calls and SMS texts and also emails and notifications. | How we use it We collect, analyze, process, profile, including via automated means, and store your Communication Data. | Why we process it To make it easier to apply for jobs and for employers to find candidates. | Legal basis We rely on our legitimate interests in providing a valid and relevant service to our users and continuing to improve our products and services. We provide an opt-out so you can object to marketing messages. | Retention Period Account lifetime |
What we collect Contact information – name, phone number, email, and address | How we use it We collect, process, and store your contact information. | Why do we process it To send you marketing and transactional emails, and to send you reminders. | Legal basis Transactional emails are sent as part of the performance of a contract. | Retention Period Account lifetime |
What we collect Device information – IP address/device ID, user agent. | How we use it We collect, process, and store your device information. | Why do we process it For fraud prevention. | Legal basis We rely on our legitimate interests in keeping our Sites safe and secure and to provide a valid and relevant service to our users. | Retention Period Account lifetime |
What we collect Location data | How we use it “Coarse” location data is collected and stored; “precise” location data is collected but not stored against your account. | Why we process it To help you find more relevant Job Listings. | Legal basis We only collect location data when you have not indicated that you do not wish to share it. | Retention Period Account lifetime |
What we collect Messaging data – messages that you send on the Sites, ATS connected with OnTheJob’s service and through OnTheJob’s messaging Relay Service | How we use it We process, monitor, review, store, and analyze such content, including via automated means. | Why we process it For data analysis, quality control, enforcement of the Sites’ rules and other OnTheJob policies, content moderation, and to improve the Sites or any other OnTheJob product or service. Examples of such improvements would be improving the open rate of messages by optimizing their delivery, optimizing our search results, improving Job Listings, permitting applicants to manage their applications after transmitting them to OnTheJob, providing Job Seekers with the status of their application when instructed to by Employers, ensuring you are provided with personally relevant product features and communications, and preventing fraud and spam. | Legal basis We rely on our legitimate interest in keeping our Sites safe and secure. | Retention Period 10 years |
What we collect Payment information – the last four digits of your payment card and other verification data | How we use it When you use chargeable services, we collect information to facilitate payment and verify your account. OnTheJob never stores your full card number. | Why we process it To effect payment for a chargeable service. | Legal basis To comply with our legal obligations with respect to financial reporting and valid legal information requests. | Retention Period Per applicable legal requirements |
What we collect Scheduling information – your availability and responses to calendar invitations for interviews, including from third-party calendar providers if you choose to link them to your account. | How we use it We collect, process, and store scheduling information. | Why we process it To facilitate interviews scheduled through and held on OnTheJob’s interview platform. | Legal basis We collect this information so that Job Seekers are able to interview with Employers as part of the performance of a contract. | Retention Period Account lifetime |
What we collect Telephone data – when a Job Seeker or Employer is contacted through OnTheJob’s telephone Relay Service | How we use it We collect, process, and store information about whether a call was answered and the call duration, but we do not record calls made through the Relay System. | Why we process it To facilitate contact for the purpose of submitting applications, conducting job interviews, or other communication related to a Job Listing. | Legal basis Facilitating contact is undertaken on the basis of the performance of a contract and processing information on whether a call was answered is pursuant to our legitimate interest in providing our services. | Retention Period Account lifetime |
What we collect Authentication data – when you use single sign-on (SSO) to log into your OnTheJob account we collect your name, profile picture, public profile information, and email address | How we use it We store the information collected from your SSO account to authenticate you as a user of both OnTheJob and the third party. | Why we process it To make signing into OnTheJob easier and more secure. | Legal basis Consent – If you no longer wish to share data with OnTheJob from your SSO account, you can adjust your SSO account settings. | Retention Period Account lifetime, or until you unlink your accounts |
What we collect User feedback and satisfaction data – including ratings and plain text feedback on how we can improve our services. | How we use it We process, monitor, review, store, and analyze such content, including via automated means. | Why do we process it To improve our Sites and services. | Legal basis We rely on our legitimate interest in operating, managing, and improving our Sites and services. | Retention Period Account lifetime |
Information we collect about Job Seekers:
What we collect Application data – your resume and other materials shared when you apply to a job through OnTheJob, your activity in relation to that application, as well as scheduling of / participation in an interview | How we use it We process your application data and, in some cases, store it on behalf of the Employer. | Why do we process it To facilitate your application to a Job Listing. | Legal basis Performance of a contract as these data are essential to help you find jobs | Retention Period Account lifetime |
What we collect Application screening data – your answers to screening questions | How we use it We pass your screening data to the relevant Employer who may listen to and analyze the recording. | Why do we process it To improve our services. | Legal basis Performance of a contract between OnTheJob and an Employer. | Retention Period Account lifetime |
What we collect Assessment data – results of OnTheJob Assessments that you complete as part of an application process | How we use it We collect, analyze, process, profile, and, in applicable markets, store your assessment data. | Why do we process it To help you find more relevant Job Listings. | Legal basis Performance of a contract between OnTheJob and an Employer. | Retention Period Account lifetime |
What we collect Demographic data – age, race & ethnicity, gender, disability, arrest or conviction history, and LGBTQ+ community membership | How we use it Under limited circumstances, we collect and process special category data. We only collect and process this data in certain markets where permissible by law. We analyze it for specific purposes in line with applicable data protection regulations. | Why we process it For evaluating our algorithmic fairness, in line with Recruit’s fairness principle. | Legal basis We only collect this data with your consent, and only in markets where such collection is permitted. | Retention Period Account lifetime, or until you decide to remove these data (where applicable) |
What we collect Disposition data – information about the status of your job application and the decisions taken by the Employer or by you, such as whether you were contacted, interviewed, hired, or if you withdrew your application or rejected an offer | How we use it We collect, store, process, and analyze this information. | Why we process it To further understand the effectiveness of our Sites and their features and to award the “responsive employer badge”, a badge that will be awarded to employers who confirm the application status of more than 50% of OnTheJob Apply applicants. | Legal basis We rely on our legitimate interest in operating, managing, and improving our Sites. | Retention Period Account lifetime |
What we collect Profile data – including your resume, photo (where applicable), preferences, when you are online or recently active on OnTheJob, qualifications and assessments information, and any other data included in your Profile. | How we use it We collect, store, process, and analyze your profile data. | Why do we process it To help you find more relevant Job Listings. | Legal basis Performance of a contract as these data are essential to help you find jobs. | Retention Period Account lifetime, or until you remove your profile information |
What we collect Resume data (searchable) – You have the choice to have your resume searchable or not searchable. If you keep your resume searchable, Employers will be able to search for and view your resume, and a publicly viewable URL will be generated. | How we use it We collect, store, process, profile, and analyze your searchable resume data, as well as make it available for third parties to view. | Why we process it To enable Employers to invite you to apply to their jobs. | Legal basis Performance of a contract as these data are essential to help you find jobs. | Retention Period Account lifetime, or until you remove your resume |
What we collect Resume data (not searchable) – Only you and any third parties whom you agree to share your ‘not searchable’ resume with can view your resume. | How we use it We collect, store, process, profile, and analyze your not-searchable resume data. We only share your not searchable resume data with Employers at your direction, when you apply to jobs. | Why we process it To help you find more relevant Job Listings. | Legal basis Performance of a contract as these data are essential to help you find jobs. | Retention Period Account lifetime, or until you remove your resume |
Personal Data we collect from Employers:
What we collect Business information – verification documentation about your business, employee contact details, and physical location of the business. For example, this may include a Federal Employer Identification Number (EIN), Business Registration information, or a utility bill. It can also include employer screening information. | How we use it We collect, process, store, and analyze such data to verify that Employers on our Site are legitimate. | Why do we process it To prevent fraud and spam, and to protect Job Seekers. | Legal basis We rely on our legitimate interest in detecting and preventing fraudulent activities on our Sites. | Retention period For data provided for verification purposes, we delete such information after your account has been verified. For information used for billing, we retain in line with legal requirements. |
What we collect Rich media content – videos, pictures, and other content about your business | How we use it We import and/or store such content and display it on our Sites. | Why we process it To enable Employers to enhance their Job Listings and Company Pages by adding rich media content. | Legal basis Consent – An employer does not have to provide this data. | Retention period Account lifetime, or until you remove such content. |
What we collect Video recordings – pre-recorded (aka one-way interviews) and live interviews on OnTheJob Hiring Platform | How we use it We process video recordings on behalf of Employers until instructed to delete the data, in line with our role as a data processor | Why do we process it To allow users to conduct and participate in interviews on our platform | Legal basis We process these videos on behalf of an Employer and delete them at the Employer’s request as part of the performance of a contract. | Retention period We hold these videos until instructed to delete them by the employer, in line with our role as a data processor |
Personal Data we collect from non-users of our Sites:
What we collect Profile information – We purchase resumes and other profile information from third parties where permitted by applicable law and in line with this Privacy Policy | How we use it Under limited circumstances, we store and analyze such data to identify prospects and send marketing materials where permissible by law. | Why we process it To reach audiences unfamiliar with OnTheJob. | Legal basis We rely on our legitimate interest in providing a valuable and relevant service to users of our Sites. | Retention period We hold this information until instructed to delete them by the data subject, or until they are no longer necessary to fulfill the purpose it is being used for |
Any Personal Data that OnTheJob obtains from other third-party sources will be processed by OnTheJob in accordance with this Privacy Policy and all applicable laws.
Additional Purposes and Disclosures of Information
— Resume data
By creating a searchable resume through the Site or uploading a file resume on the Site, you are requesting and authorizing OnTheJob to make available your resume to third parties, in accordance with our OnTheJob General Terms of Service. When you create a profile on OnTheJob, your resume is set to searchable by default. This means that profile data and resume data (searchable), except as otherwise indicated on the Site, may be available to third parties, such as Employers.
Please note Employers and Employer representatives who access your resume data while it is set to searchable visibility, or to whom you apply with your not-searchable resume, may choose to share your resume with additional parties. OnTheJob is not responsible for such sharing. Similarly, when you share your searchable resume directly with a personalized link, we cannot control who sees your resume when you share that link.
You may change your resume privacy settings at any time. If you do not want OnTheJob to make your resume data (searchable) available to third parties without your direction or if you do not want Employers to contact you, you can set your resume to not searchable. If you would like to learn more about your resume, including the differences between searchable and not-searchable private resumes and how to change your resume privacy settings please see our FAQ.
– Employer Accounts
We offer users the ability to link Employer accounts together. Linked users can be assigned specific roles, which provide varying levels of access to the candidate's Personal Data contained in the parent account. If you are an Employer and you invite other OnTheJob users to link their accounts to yours, you agree that such linked users may have access to any and all information in your account. Types of candidate Personal Data include resume contacts, application materials and statuses, communications with applicants, any action taken by you or another user linked to the account, when you took that action and billing information within the account. When an Employer account is delinked, either by your own action or an administrator’s action, you will lose access to all candidate Personal Data in the linked account.
– Resume Review Services
In certain markets, we may also offer additional resume review services to help Job Seekers build and improve their resumes. For example, this can include helping you understand how your resume may be parsed by applicant tracking system software, feedback on ways to build a more effective resume or a personalized resume review video. In providing these services, OnTheJob may give you feedback, including questions and comments on the contents of your resume, about Your Resume, or other materials you submit through the services. We provide this feedback directly to you and may give you the ability to access it within your account. It is not made available to Employers.
– Automated Processing of Your Personal Data
We perform automated processing of Personal Data to evaluate specific aspects relating to a user and to analyze and predict a user’s preferences and interests. Where we perform this processing, we do so either on the basis of user consent or the performance of a contract, whereby such processing is necessary for us to provide our services to Job Seekers and Employers. For example, such processing allows us to match Job Seekers with Employers effectively, to provide Job Seekers with Job Alerts, recommended jobs, and invitations to take action on jobs that the Job Seeker is likely to be more interested in, to send particular Job Seeker applications to an Employer, to display search results, to send application status notifications on behalf of Employers, or to perform certain spam and fraud detection activities to protect our users. Such processing is subject to the safeguards detailed in this Privacy Policy to protect the privacy of our users. You may contact privacy @ OnTheJob.ng (remove spaces) to exercise your rights or contest any decision generated by said automated processing.
— Site activity recording: What we do with the data
We collect, record, process, analyze, and store any and all activities you take on the Site and on the affiliated sites, and any and all interactions and communications you have with, on, or through the Site and affiliated sites. We may also use third parties to collect and process this data on OnTheJob’s behalf, in connection with our operations to improve the Sites, protect our users, and optimize our services as described further in this policy. This activity data includes: which areas of the Site you visit (including URLs), which content you view, which information you input, whether and where you click, scroll, hover-over, mouseover, or otherwise interact with or communicate with or through the Site and affiliated sites, the timing of each activity, and time spent on each activity. We collect this data from everyone using the Site and affiliated sites, including users of private browsing mode, “incognito mode,” or similar modes. We use vendors as an extension of the Site and affiliated sites to collect, record, process, analyze, and store this data.
We process your activity on the Site and affiliated sites to help us better understand how you use them. This helps us improve and inform the products and services we offer. All of which allows us to help you find jobs.
Because it’s critical to how our sites operate, if you do not want your actions to be collected, recorded, processed, analyzed, or shared in this way, you may need to cease using our sites.
Who do ,we share your data with
Transfers of Information to Our Affiliates
OnTheJob shares information with its Affiliates for the reasons outlined below. The services provided to you and the functionality of the Sites could not be provided without such transfers. If you do not wish your information to be transferred in this way you should not use the Sites.
Purpose of sharing | Explanation of sharing |
---|---|
To improve our services | Provides Job Seekers with personalized and improved content, performance, features and service. Provides Employers insight into job performance. |
More employers, job listings, and job seekers | Job Seekers can access more job listings, and Employers can access more Job Seekers. |
Better security for users | Improves user security and internal operations, troubleshooting, and detection of fraud and spam. |
Transfers of Information to Employers
OnTheJob sends Job Seeker Personal Data to Employers, including, on the instruction of Job Seekers and Employers. Such transfers are performed in the course of the job search, application, and interview process. Job Seeker Personal Data transferred to Employers in this way is processed in accordance with OnTheJob’s Terms and those of the relevant Employer. This transfer may include sending your application and/or additional candidate information, such as your contact details, to other platforms that process Job Seeker Personal Data for the Employer, such as the Employer’s preferred Applicant Tracking System (ATS) or scheduling platform.
Employers agree to comply with all their responsibilities under applicable data protection rules with respect to the collection, processing, and storage of Personal Data, as well as providing adequate protection of all data subject rights provided for under all applicable data protection rules.
Transfers of Information to Job Seekers
OnTheJob sends certain Employer-related information to Job Seekers. This includes publishing Job Ads, Company Pages, and salary information on the Sites and publishing Job Listings on third-party websites. OnTheJob may also make available certain Employer-related information to Job Seekers, such as information about an Employer’s activity and responsiveness on the Sites. This can include the Employer representative’s name, the Employer’s city/state location, and whether the Employer has taken or has chosen not to take an action with regard to the Job Seeker’s resume or application such as opening, viewing, responding to, or making a decision in regard to it, whether the Employer has engaged with other Job Seekers or viewed other Job Seekers’ resumes, and whether the Employer has taken an action in regard to a Job Listing such as pausing or closing it. We do this in order to help Job Seekers evaluate employment opportunities. As an Employer, when you use the Sites (for example by posting a Job Listing or contacting a Job Seeker through the OnTheJob Resume Program) you agree that OnTheJob may provide this information to Job Seekers.
Transfers of Information to Service Providers and other third parties
We use third parties to perform services in connection with our operations, to improve the Sites and our services, products, and features, to protect our users and better understand their needs, and to optimize our services and our users’ experiences. By using our Sites, you acknowledge OnTheJob’s use of such third parties, including, but not limited to, for the purpose of collecting, processing, analyzing, and recording your activity on, interaction with, and communications with, or through our Sites. This includes: which areas of the Site you visit (including URLs), which content you view, which information you input, whether and where you click, scroll, hover-over, mouseover, or otherwise interact with or communicate with or through the Site, the timing of each activity, and time spent on each activity. Our third parties collect this data from everyone using the Site, including users of private browsing mode, “incognito mode,” or similar modes.
We process your activity on the Site directly or through third parties to help us better understand how you use them. This helps us improve and inform the products and services we offer. All of which allows us to help you find jobs.
All transfers of information to service providers are covered by appropriate data agreements and, in the case of cross-border data transfers, legal mechanisms for doing so. We transfer data to service providers for the following reasons:
Purpose of sharing | Explanation of sharing | Legal basis |
---|---|---|
Providing personalized experience | To provide relevant features, services, and preferences through your engagement on our Sites | Legitimate interest in providing services |
Improving our services, products, and features | To continuously maintain a high standard of services, products, and features | Legitimate interest in improving our services |
Protecting users | To prevent or investigate possible fraud or other security and safety violations | Legitimate interest in preventing fraud and security violations |
Facilitating payments | To check credit, effect payment, and service your account | Performance of a contract |
Installing or using an OnTheJob app | Limited personal information such as IP address and event data is shared with the platform from which you download the app to: Facilitate log-in through third-party accounts; provide you with services and attribution of ads; | Legitimate interest to provide services and attribution of ads |
Storage | Cloud service providers that host and store our data | Performance of a contract |
Verifying professional licenses or certifications | As part of an application process | Consent – We only verify certifications as part of an application process with your consent |
You may contact info @ OnTheJob.ng (remove spaces) to avail of an up-to-date list of third-party service providers.
OnTheJob will not sell or rent data collected from the OnTheJob Interview Updates or Recruiter Invitations short code programs to third parties for marketing purposes.
Transfer of information to partners
In certain markets, OnTheJob works with partners who are involved in helping Job Seekers find opportunities. These partnerships introduce Job Seekers to OnTheJob and our services. These types of partnerships help OnTheJob understand the needs of Job Seekers in diverse audiences and how we can improve our services for diverse audiences. In some instances, OnTheJob shares limited information back to our partners about Job Seekers. For example, confirmation that a Job Seeker has created an OnTheJob account or used one of our Sites successfully (for example, by applying to a certain number of jobs or utilizing our career guides). We strive to help all Job Seekers find jobs but we are primarily a website, so these partnerships help us reach audiences that may not come to OnTheJob through regular internet use. These partners may advertise their career services in partnership with OnTheJob. For the avoidance of doubt, where partners are co-branded on the site, each entity is a separate controller of your Personal Data.
Transfers of Publicly Available Information
When users post content on the Sites in a manner that is intended to make that content searchable by individuals, OnTheJob reserves the right to aggregate and share that information with third parties. For example, if an Employer posts a job on the Sites, OnTheJob may share that Job Listing or information contained within that Job Listing with third parties, at OnTheJob’s discretion and subject to agreement with such third parties. OnTheJob also reserves the right to share information aggregated from public sources in this capacity.
Transfers of information from service providers
OnTheJob may collect and use information about users obtained from third-party platforms such as social networking sites for the following purposes:
Links to Third-Party Sites
The Sites may make available links to other third-party websites. When you click on such links, you may leave our Sites. Your web browser may also disclose to the third-party website the URL of the Sites page you clicked from, and this URL may include search terms and filters you used on the Sites. The Sites may also make available Company Pages, which may contain information provided by third-party Employers.
OnTheJob is not responsible for the privacy practices of third parties. Please consult their individual privacy policies to learn more.
Security
OnTheJob uses reasonable security measures to help protect your personal data. OnTheJob intends to make your experience as secure as possible by protecting personal data covered by this policy against loss, misuse, alteration, or unauthorized access. We perform regular vulnerability assessments of our systems and network to help protect your personal data. However, no method of transmission or method of electronic storage of information via the Internet can be 100% secure. For example, emails or other messages sent via your web browser, or resumes shared with employers may not be encrypted by the recipient. Where the security of your information is beyond our control, we cannot guarantee the privacy of such information.
Please see our Security page for more information about how OnTheJob protects your information.
Cookies and Tracking Technologies
When you visit the Sites, download or install an OnTheJob App, and in some of our advertisements on third party websites we use cookies, web beacons, and other similar technologies, for measurement services, better targeting advertisements, and for marketing purposes. Please see our Cookie Policy for further detailed information regarding our use of cookies including how you can control the use of these cookies via your browser settings, including, where you wish to opt-out of our use of unnecessary cookies.
Logging from third-party websites
If you do not already have an OnTheJob account but log in to OnTheJob using a third party such as Facebook or Google, this creates an OnTheJob account using the same email address used in your Facebook or Google account. If you agree to provide this information to OnTheJob, Facebook or Google will authenticate you and redirect you to OnTheJob. Please note, that when you log in to OnTheJob using your Facebook or Google account, Facebook or Google will use cookies in order to authenticate you as a Facebook or Google user.
By accessing OnTheJob through your Facebook or Google account, you understand that Facebook or Google will share certain Personal Data for the purposes of authentication to permit you to access our Sites in a secure manner. If you no longer wish to share data with OnTheJob from your Facebook or Google account, you will need to adjust your Facebook or Google account settings. Information passed from Facebook or Google to OnTheJob will be considered OnTheJob account information for purposes of your use of OnTheJob.
You have the ability to disable the connection between your Facebook or Google account and your OnTheJob account at any time by accessing your privacy settings on your Facebook or Google account. Facebook or Google may also ask for your permission to share certain other details with OnTheJob, including but not limited to your name, profile picture, public profile information, and email address. Once you give this permission, the requested information will be shared with OnTheJob. This information will be used to provide services to you, including populating your OnTheJob Profile on OnTheJob. The shared information will remain associated with your OnTheJob Profile until you modify or delete it.
Do Not Track Requests
We do not respond to the browser “Do Not Track” (DNT) signal if enabled by the user in their web browser. When we set or read cookies on non-affiliated sites that have integrated our job search and display features, we do so, for example, to provide a personalized job search experience to users on those sites. We do not share any information about your use of our Sites with those third parties. When third parties that we have integrated into the Sites (as described in our Cookie Policy) set or read their own third-party cookies, they may or may not respond to the DNT signal.
Conversion Tracking
OnTheJob may provide an Employer with code for a Conversion Tracker to place on its website that pings the Job Seeker web beacon and tracks whenever a Job Seeker has applied to a job on that Employer’s website. The Conversion Tracker is simply a counter that notifies OnTheJob that a Job Seeker has applied and also has the ability to count applications across devices if a Job Seeker is logged in to the Employer’s website. If you would like to remove yourself from OnTheJob’s Job Seeker web beacon, you must use our web beacon opt-out.
Acquisitions and other reorganizations
Information collected pursuant to this Privacy Policy, including Personal Data, may be disclosed to one or more third parties in connection with any change of ownership or control in OnTheJob’s business (whether by merger, acquisition, sale, or otherwise), or any other reorganization or joint venture, or assignment, transfer or other disposition of all or any portion of our business, assets or stock (including in connection with any bankruptcy or similar proceeding), and any such information may be used by such third party in accordance with this Privacy Policy until you are otherwise notified. Equally, information collected pursuant to this Privacy Policy, including Personal Data, may be disclosed to one or more third parties in connection with any acquisition or merger carried out by OnTheJob of such third parties.
Your personal data rights
As a user of our Sites, you may have certain Personal Data rights. All users of OnTheJob, regardless of location, may exercise these rights with some limitations, as set out in this Privacy Policy. These rights are provided only to human account holders, and are not available to employers or other legal entities, except as required by law. If permitted by the law, a third party is able to make a request on your behalf.
We verify all requests through email before actioning them and reserve the right to deny a request where we are unable to verify your identity satisfactorily. This also applies to requests submitted on your behalf by someone else.
Although OnTheJob offers these rights to all its users, subject to applicable laws, Employers may not offer the same rights. You should consult your local laws and the laws in the Employer’s location to understand what your rights are regarding your application materials and other Personal Data of which the Employer is the data controller.
If you have any queries or complaints about how we process your Personal Data, we encourage you to contact us.
The Right of Access to and Portability of Your Personal Data
You may make a formal request to access (also referred to as the “right to know”) your Personal Data by filling out this Personal Data Request form or by sending an email to privacy @ OnTheJob.ng (remove spaces when sending email) from the email address associated with your account. You are able to access much of your Personal Data by viewing it directly in your account.
You have the right to request that we disclose the Personal Data we collect, use, disclose, and “sell” or “share” (for the purposes of CCPA and as explained here) about you. We will provide your Personal Data to you in a portable format. This enables you to take your data from us in an electronically usable format and to transfer your data to another party in an electronically usable format. If you have interacted with a Site using more than one email address, please submit a separate request for each email address so that we may provide this personal data as well.
The Right to Rectify Your Personal Data
You have the right to rectify (update or correct) your Personal Data. You can modify much of your Personal Data by editing your account profile information directly.
You may also make a formal request to have OnTheJob rectify any inaccurate, incomplete, or outdated Personal Data on your behalf by sending an email to privacy @ OnTheJob.ng (remove spaces when sending email) from the email address associated with your account.
The Right to Delete Your Personal Data
You have the right to request that we delete your Personal Data. Also known as the “right to erasure”, Job Seekers may close or permanently delete their accounts. You are able to delete much of your Personal Data by removing it from your account directly. If you wish to close your account, please click the “close my account” button on your account page.
You may request the permanent erasure of your Personal Data processed by our site by submitting a Personal Data Request form. You may also request that we delete your Personal Data by sending an email to privacy @ OnTheJob.ng (remove spaces when sending email) from the email address associated with your account.
Deletion of your Personal Data may have additional effects on your account, as explained in our privacy FAQ. For example, if you have used OnTheJob Apply or Easy Apply to a job listed on our Site or an affiliate site, you may not receive certain communications associated with your application from us or from other users of our Site or affiliated sites. Deletion of your Personal Data does not affect messages we process on behalf of others in connection with their use of our site, and they may continue to have access to all messages sent to or received from you.
By making a Personal Data deletion request, you acknowledge that you will be removed from consideration for all active sweepstakes, contests, prize draws, and other promotions.
Where OnTheJob uses a third-party vendor to process Personal Data controlled by OnTheJob, we will pass on your request to these vendors and make reasonable requests to inform other controllers of your Personal Data request.
Please note that a deletion request only affects your Personal Data. If you submit a deletion request against your Employer account, we will only delete your Personal Data, and any non-personal Data such as information about your company will not be deleted.
The Right to Object to or Restrict the Processing of Your Personal Data
You have the right to object to and to request the restriction of the processing of your Personal Data.
Where we rely on legitimate interests as a legal basis to process your Personal Data, you can object to this processing and request that we no longer process your Personal Data in this way, unless we have compelling legitimate grounds which override your rights.
You also have the right to object to automated processing, including decision-making and profiling, which produce a legal effect or similarly significant effects.
If you wish to make a formal request to object to or restrict the processing of your Personal Data, please email privacy @ OnTheJob.ng (remove spaces when sending email).
Withdrawing Consent
Where we rely on your consent to process your Personal Data, you have the right to withdraw your consent at any time. Instructions on how to withdraw consent will be explained to you at the time that you are asked to provide your consent.
If you have consented to provide location information via a mobile app, you may turn off your location services on your device at any time. You can see how to modify your mobile device location settings preferences here. You may also contact privacy @ OnTheJob.ng (remove spaces) to inform us that you are withdrawing your consent. Please note that any processing that we have carried out before the withdrawal of your consent remains lawful.
Opting Out Rights
You may have the right to opt out of certain Personal Data processing.
If you wish to adjust all of your Job Alerts, you can click on “Edit this job alert” (or an equivalent action) to adjust your subscriptions. You can also access and adjust your marketing subscriptions (for Job Alerts, recommended jobs, and other notifications) from your account dashboard (where applicable), or contact us to do so.
If you wish to opt out of a particular marketing email, you may do so by clicking “unsubscribe” (or an equivalent action) where applicable. Please note that this will only opt you out of that particular type of marketing message. You can access and adjust your marketing subscriptions from your account dashboard (where applicable), or contact us to do so.
In addition, you may opt out of all marketing messages by sending an email to privacy @ OnTheJob.ng (remove spaces when sending email). We will comply with your request as soon as reasonably practicable and in accordance with applicable laws.
Finally, please note that we may still send other non-marketing messages to you, such as administrative messages.
As explained in our FAQ, we perform conversion tracking to improve our understanding of your application journey. You may opt out of conversion tracking by opting out of our web beacon. If you would like to opt out of our web beacon, please visit our web beacon opt-out page.
The Right to Non-Discrimination for Exercising Your Rights
We will not discriminate against you for exercising any of your rights.
Limitations
These rights may be subject to certain limitations, as provided for by applicable laws in relevant markets. Requests will be completed within the time allotted by relevant regulations, which starts to run from the point we confirm your request. Where permitted, please note there may be a charge for subsequent requests from the same individual, which will be determined by OnTheJob and only imposed to the extent permitted by applicable law.
Please also note that deleting your Personal Data held by OnTheJob does not affect messages we process on behalf of others in connection with their use of OnTheJob’s Relay Service and they may continue to have access to all messages sent to or received from you.
Japanese Law Compliance
In accordance with the requirements of the APPI, this section applies to the processing of your personal data by OnTheJob Japan. This section may also apply to personal information collected and processed by OnTheJob, other than OnTheJob Japan, in connection with the provision of goods or services to persons located in Japan.
OnTheJob may transfer your Personal Data to our Affiliates and third parties in foreign countries for the purposes described in the Data Collection and Use section. The details of such transfers can be found here.
Under APPI, if you are a resident of Japan, OnTheJob will disclose, when requested, the following information:
– Our security control measures (including safeguards for the international transfer)
– Regarding the transfer (based on equivalent action) of your personal data to our service providers located in foreign countries.
For the disclosure of information regarding your personal data, including our security controls and transfers to foreign providers, please see Your Personal Data Rights.
We provide cookies, which are personally referable information, to the following affiliated companies, which may manage and use it in conjunction with personal data in accordance with their privacy policies. A list of our affiliates and their privacy policies can be found here.
We may also link the personally referable information we receive with personal data we hold about you.
For the purposes described in our Data Collection and Use section, such as advertisement delivery and its effectiveness verification, OnTheJob collaborates with Google, Meta, and other advertising-related companies for personal data or personal-related information.
These ad-related companies may link the user-related information they hold with email addresses, phone numbers, cookies, and other information we share with them that is necessary to identify users, and may identify users of OnTheJob services that are common to the services provided by these ad-related companies.
As a result, these advertising affiliates may be able to determine who their users are in common with users of the OnTheJob service.
If you have any inquiries or complaints regarding APPI or the use of your personal data, you may contact us using this contact form.
The personal information submitted by job seekers is not entrusted to OnTheJob under APPI but is obtained independently by OnTheJob, and the provision of such personal information from OnTheJob to the employer is based on the job seeker’s consent.
– Telecommunication Business Act
By utilizing any Relay Service, you acknowledge that you are asking OnTheJob to send messages on your behalf. This includes your resumes, cover letters, applications, messages, questionnaire answers, responses, offer letters, and other materials. OnTheJob may provide read receipts to the sender of a message through a Relay Service indicating that the recipient has viewed the message. OnTheJob may also separately inform the sender and recipient of a message through a Relay Service whether the sender or recipient recently has been active on the Site.
By using a Relay Service or otherwise providing user content through the Site, you agree to this activity and acknowledge that this activity is necessary for maintaining the quality of the Sites and for providing the Relay Service.
ー Protection of Personal Information in the Telecommunications Business concerning External Transmission Discipline
We place cookies from other companies on our site to improve customer convenience and provide you with job information that effectively matches your search.
For more information about our cookies, including information about you that is sent to other companies, please see this page.
– Sending You Reminders About Employer Appointments
When an Employer has scheduled an interview or event with you, seeks to contact you based on your public resume, or has responded to your application via OnTheJob’s Relay Service, you will enter your phone number on an OnTheJob consent form. By entering your phone number and consenting you are representing and confirming it is your number and you have the right to accept messages and phone calls at the number, which will be sent to you by a third-party service provider. To unsubscribe to text messages, reply to the text with STOP or contact the Help Center. To unsubscribe to phone calls you should follow the instructions provided to you during the phone call. Replying STOP in response to an OnTheJob SMS alert or unsubscribing during a phone call will unsubscribe you from all OnTheJob SMS and call alerts except those related to Text2Apply and Hiring Events. In order to unsubscribe from those products, you must respond STOP within the specific text flows of those products.
– Facilitating Telephone Relay Services between Job Seekers and Employers
OnTheJob offers Job Seekers and Employers the option to use telephone Relay Services to facilitate contact for the purpose of submitting applications, conducting job interviews, or other communication related to a Job Listing. This system uses masked or proxy telephone numbers to protect users and is only available to users who select it on the Site. No recording of conversations or messages is performed through this relay system, although data relating to whether a call was answered and call duration may be gathered. Such functionality is provided to OnTheJob by third-party service providers, such as Twilio.
– Facilitating Text Messaging Relay Service between Job Seekers and Employers
OnTheJob offers Job Seekers and Employers the ability to utilize an autodialed text messaging Relay Service to facilitate contact for the purpose of submitting applications and for other communications related to Job Listings. To use this service, a Job Seeker must text an Employer’s preset keyword to a telephone number or short code that we make available on our Sites or in advertising materials (such as a sign or flyer at an Employer’s place of business). By texting the preset keyword to the telephone number or short code, you are consenting to receive text messages about the Employer’s Job Listings and as part of the application process, acknowledge OnTheJob may use your Personal Data to submit your application to the Employer and otherwise in accordance with this Privacy Policy. To unsubscribe at any time from such services, reply STOP by text message to the telephone number or short code provided or contact the Help Center. Due to the unstructured conversational format of this service, we may not recognize other unsubscribe attempts.
– Data collected about job seekers
Disposition Data is considered information about the status of your job application and the decision made by the employer, such as whether your application progressed to the interview stage or whether you were accepted or declined for the position. When you apply for a job on our platform or on certain third-party websites, OnTheJob may receive Disposition Data from the employer to which you applied. This Disposition Data is received by OnTheJob in connection with the provision of services to you, and we use this information to improve and enhance the OnTheJob Site and its functionality in order to better serve you.
Contacting OnTheJob
Learn about how to contact us
We welcome your data protection questions. For more information about how we handle your personal data, please contact us.
Contact OnTheJob Privacy by Email:
To reach us by e-mail, please contact: privacy @ OnTheJob.ng (remove spaces when sending email)
Contact OnTheJob Privacy on the Web:
If you have any inquiries or complaints regarding the use of your personal data, you may reach us using this contact form.
Contacting OnTheJob Privacy by Postal Mail:
To reach us by mail at our main establishment postal address:
-
MindTheGap
25 Yakubu Gowon Crescent,
Asokoro, FCT-Abuja, Nigeria
All other Inquiries:
For questions about our affiliate brands or for all other inquiries, please send a mail to info @ onthejob.ng